Community Event Information Packet
On April 2, 2013, the Liberty Township Board of Trustees passed a RESOLUTION to authorize road closures by the Butler County Sheriff's Office, the Liberty Township Fire Chief, and the Liberty Township Services Director and to establish procedures for temporary road closures for parades and special events.
Along with the resolution is the COMMUNITY EVENT INFORMATION PACKET to be completed by any individual and / or organization requesting permission to host an event on Township property, on public roadway, and / or will impede the public use of public property.
Liberty Township requires a completed application and a Certificate of Liability Insurance in the amount of $1 million with “Liberty Township” as additional insured as a condition of approval.
Public venues include Township buildings, parks and other structures.
Applications should be received thirty (30) days in advance of planned event and must be fully approved prior to the event. However, Liberty Township recognizes that it is possible that an event may arise with a deadline sooner than thirty (30) days, the nature of the event will be taken into consideration when determining on whether to process the application.
Events that require support from Township resources and Safety Service departments, which do not pay directly for these services, require a formal Event License Agreement approved by the Board of Trustees.
The Community Event Application may be refused or cancelled if any of the following conditions are found:
a. The time, place, size, or conduct of the event including the assembly areas and route of event, if applicable, would unreasonably interfere with the public convenience and safe use of the streets and highways.
b. The event would require the diversion of so great a number of police officers to properly police the line of movement, assembly area, and areas adjacent thereto so as to deny or reduce normal police protection to the Township.
c. The route of event or assembly areas would unreasonably interfere with the movement of police vehicles, firefighting equipment, ambulance service, or any other public safety vehicle to the Township.
d. The event would unreasonably interfere with another event for which a permit has been issued.
e. The information contained in the application is found to be false, misleading, or incomplete in any material detail.
f. An emergency such as a fire or storm would prevent the proper conduct of the event.
g. The Public Safety departments determine that conditions exist that could possibly jeopardize the health, safety or general welfare of the public.